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Taking Care of Business
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Old December 25th, 2004, 09:59 AM   #1
Regular Crew
Join Date: May 2004
Location: Fairview Heights, Illinois
Posts: 148
Traveling to shoot

I will be shooting a wedding (son) in Las Vegas in May. Will be traveling out of ST. Louis.

Will shoot two GL2 cams, tri-pod, mics, etc.

Which is best method?

a.) travel with equipment (box and ship as baggage)

b.) send via UPS before hand

c.) rent equipment in Vegas
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Old December 29th, 2004, 04:51 AM   #2
RED Code Chef
Join Date: Oct 2001
Location: Holland
Posts: 12,514
I would say that depends on budget and your trust in things like
rental, airport luggage handlers or UPS/FedEx.

It might be best to let UPS/FedEx handle it (properly packaged!)
or get a rental there (if you can, make sure you can reserve the
equipment to make sure you have it).

I wouldn't trust a regular airline (what if it gets busted up or gets
lost?) and a rental might even be too risky for such a one time
event as a wedding?

Rob Lohman,
DV Info Wrangler & RED Code Chef

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Old December 29th, 2004, 09:56 AM   #3
Join Date: Jun 2002
Location: Vancouver, British Columbia
Posts: 8,254

Well, that's about it. :)

Oh yeah, the rest of your gear... If you are flying, I just check the rest of my gear as baggage.

As far as UPS goes, I'd rather let my stuff be handled by drunk buffaloes than those people.
Need to rent camera gear in Vancouver BC?
Check me out at
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Old December 29th, 2004, 10:25 AM   #4
Join Date: Dec 2002
Location: Mays Landing, NJ
Posts: 11,464
I see this topic come up periodically but haven't paid much attention in the past. Well now it appears that I may be spending awhile working on a project in South America over the summer. I'll probably need to bring a fair amount of stuff with me (cameras, computers, monitors) - certainly more than I can carry on the plane. My initial thought is to buy/build some shipping cases and send everything ahead to the company I'll be working for so it will be there upon my arrival. Of course I would need to purchase adequate insurance in advance. Any thoughts on this?
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Old December 29th, 2004, 11:19 AM   #5
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Join Date: Jan 2004
Location: New York NY
Posts: 77
When I travel I always carry my cameras on board with me, I'll check my clothes before my camera.

Also when traveling you have to be aware of weight restrictions airlines charge extra for items that weight over 50lbs or 80lbs at other airlines at those costs are high.

For international travel you need to check with the customs department to see what paperwork has to be filled and fees paid before you can enter and exit the country you're traveling to with your equiepment.

I do a lot of jobs on the road and I'll rent light kits, decks and so forth from the local AVHQ companies or if there are none in that city I'll check for a list of local companies.

Besides if you're the only person traveling you might want to look at renting the tripods, mics etc. and compare it to the cost of buying the cases and the additional cost of transporting the extra equipment. If you don't travel often the investment in the cases for this one time may not be the best investment of your money.

And in LV there are some good AV companies that can provide everything you need.
Stephen Jackson
RoaDDoggZ productions
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