Air Travel with EX1 and gear. Need help and advice!

[Wing Poon]

Hello everyone!

On April 6th, I will be travelling to Japan for a three-month trip. I will be taking my brand-new EX1 and gear. However, I'm having some trouble trying to decide how to bring this with me. Let me list the gear I have:

GEAR:
- EX1
- 2 SxS 8GB Cards
- BP-U30 Battery
- BP-U60 Battery
- Audio Technica Shotgun Mic
- Senheisser Lavelier Mics
- Letus Elite w/ Nikon mount
- Three Nikon Lenses (24mm, 50mm, 105mm)
- Red Rock Micro Follow Focus
- Cinevate Proteus Rail System
- Miller Tripod
- Misc. Camera-related Items

CASES:
- Kata CCC-1-A w/ Insertrolley
- Hardigg Storm Case iM2975

When I first bought this gear, I figured, "Oh, I'll just put everything into the Storm Case (which I have faith will protect my gear (no tripod)) and check it in." However, I just feel that even though the Storm Case can do an incredible job in protecting my gear, it won't do squat if security has to crack it open and look for the one thing that looks like a bomb.

I contemplated using the Kata CCC-1-A as a carry-on for all my gear, but I've read they are too big to fit into overhead compartments (even if they can fit into an international plane overhead, I still need to take two smaller "connecting flight" planes).

So I'm left in this conundrum:
Am I being paranoid in thinking that airport security is going to destroy all my gear to find the one thing that sets off the machine? If it is indeed wiser to bring some of my gear with me, what should it be (the most obvious in my opinion are the camera and letus). Do any of you have any tips for bringing all this stuff around?

Thanks so much!

[Dean Sensui]

I would put the camera, cards, battery, mic (the core system) in a hand-carry that will fit into an overhead bin.

I would never check these things in because there's too much risk of pilferage. Keep in mind that it goes through at least a dozen hands, totally out of view, from the check-in-counter to baggage claim.

And it could get lost somewhere in-between or even disappear right at baggage claim.

[Brian Barkley]

Do as Dean says. You should have not problems carrying the camera on any airplane with any airline. The airlines around the world are used to people bringing cameras onboard. I've traveled to Israel 3 times, as well as Europe, with no problems.

Can I suggest additional cards? You have slightly less than one hour's recording time. I always travel with six 16GB cards, and one 32GB card. I've needed them all on a number of occasions.

[William Griffin]

And please remember....have you filled out a camera card from ICE (customs) yet? or do you have a carne?

Getting video gear out of the country is no problem, but getting it back in is another thing, as I have traveled a few times out of the country and when a trip comes up, I go out to the local ICE office here in Dallas (DFW Airport) and fill out a camera card and let a inspector look at my camera to record the serial number and to make copies of the paper work. JUST...
make sure that he stamps the main form and you keep the first copy.

If you don't do this...you could get stuck with "import duties or fees"....they want to make sure that the camera was purchased in the USA and the fees have already been paid.

HTH.....

[Ian Planchon]

yeah, definately bring the camera on board....some planes (although probably not the kind that fly to japan) dont have enough room for your camera in a bag, so you have to take it out. if thats the case you can ask to pre board so you can use the extra time to get your camera secured in the overhead above your seat. otherwise you probably get stuck putting it in some other bin where you cant see the careless guy with the 70 pound carry on jamming it against your gear...

have fun over there!

[John Hedgecoe]

I travel a lot and I have never had any problems with customs when I return. Of course, it only takes one overzelous agent to make trouble.

I have scanned my store receipts and keep a copy on my laptop, so if questioned I can show them I bought the item in the US (usually at B&H).

[Noah Kadner]

Definitely- carry on. But of course you're going to Japan. Sooo if anything does go wrong you'll have an excuse to spend the insurance in Akihabara.

[William Griffin]

Well, I went to Canada last year....and that little form saved my day...both in leaving the airport in Vancouver (Canadian customs looked it at and then said OK...) and when I got to the US customs gate...the first thing the agent said: " do you have a camera card form for all this gear..."

I asked him what if I didn't..and his words were : " you would have had a bad day"...
Now, when going out of the country I always get one before before the shoot. Also, I have 3 Pelican cases and they are the best to travel with. I always carry the camera as carry on...as the other guy says....many people down the line will handle it....

I have attached the customs form that I am talking about:

[Bill Heslip]

I don't know where the BP-U60/U30 batteries fall in this regard, but as of January '09 you can only carry-on two 100Wh-160Wh (max) Li-ion batteries (and the airline has the right to refuse them for any reason). Under no circumstances are Lithium ions allowed in checked baggage.

[Wing Poon]

Hey Guys!

Thanks for the advice. I guess I just had a little too much faith in humanity to assume that they wouldn't steal my stuff. So, it's unanimous: I should take the camera, batteries, media, and mic with me on the plane. Should I be worried about the lens and Letus Elite?

William,
Thanks for the tip about heading over to the ICE office to fill out the appropriate forms. I guess I should be looking for that in a few days. This is my first time traveling with such expensive equipment, so I'm not sure what other precautions I should take. I'm not sure where to find the ICE office in my area (New Orleans, Louisiana). Is there a form that I can download and print from a website?

Thanks everyone for your input! I guess I should have bought a smaller carrying case just for the bare essentials!

[William Griffin]

Originally Posted by Wing Poon

Hey Guys!

Thanks for the advice. I guess I just had a little too much faith in humanity to assume that they wouldn't steal my stuff. So, it's unanimous: I should take the camera, batteries, media, and mic with me on the plane. Should I be worried about the lens and Letus Elite?

William,
Thanks for the tip about heading over to the ICE office to fill out the appropriate forms. I guess I should be looking for that in a few days. This is my first time traveling with such expensive equipment, so I'm not sure what other precautions I should take. I'm not sure where to find the ICE office in my area (New Orleans, Louisiana). Is there a form that I can download and print from a website?

Thanks everyone for your input! I guess I should have bought a smaller carrying case just for the bare essentials!

yes at my last post....better yet..on a single page of letterhead of your company..put down in this order across the page...

1. item
2. serial number
3.country (where it was made)
4. declared value

i will attach a copy of mine as a guide.

[William Griffin]

here is the New Orleans office..I would call them before hand to get info on the forms.

Service Port - New Orleans (Includes Belle Chasse, Concession)

[Chris Hurd]

Moved from XDCAM EX to Home, Away From Home (our forum which specializes in issues relating to travel).

[Serena Steuart]

read through Sony Creative Software - Forums - Vegas Pro - Video Messages

[Steve Cahill]

I check all equipment, excluding the laptop, hard drives and lithium batteries in Portabrace hard cases. Never had issues to date. The only issue you may have if the airlines have a "situation" and "no carry on is allowed". Will your camera be protected in the carry-on case if it has to go in baggage?

I always try to book direct flights if possible.